Outgoing Students

Before You Start... Do you know... ?

What is home Institution?

The institution that you will complete your undergraduate degree – The University of Hong Kong.

What is host institution?

The institution that you will complete your exchange study. 

What is partner institution?

The institutions that have reciprocal exchange agreement with HKU.

What is exchange nomination?

Exchange nomination is the process of officially suggesting selected candidates as exchange students to the host institution. HKU coordinator will send relevant information to the designated host institution to review.

What is ESL?

English as Second Language. Most of our partner institutions require our students to submit ESL proof. Such proof is usually IELTS or TOEFL test result.

IELTS – The International English Language Testing System

You may refer to https://ielts.org/test_takers_information/what_is_ielts.aspx for more information.

TOEFL – Test of English as a Foreign Language.

You may refer to http://www.ets.org/toefl/ibt/about/resource_centers/ for more information. 

What is Official Transcript?

A transcript is an inventory of the courses taken and grades earned of a student throughout a course. HKU official transcript should be verified, attested, and issued by the Registry.

General Information

How does exchange work?

As the term implies, you exchange your place here at the University of Hong Kong, with a student from a partner institution. You continue to pay HKU tuition fee and therefore do not pay tuition fee to your host institution. The studies you do on exchange have to be for credit towards your University of Hong Kong degree.

How can I apply for exchange?

You may choose one of the following three options:

HKUWW Undergraduate Student Exchange Programme

The HKUWW Undergraduate Student Exchange Programme will be open for application around late September. All undergraduate students from all faculties are welcome to join this programme.

Faculty level / Departmental level Exchange Programme

Some faculties or departments may have their own partners for exchange programmes. The application period of faculty level exchange programme varies among faculties. If you wish to participate in the programmes, you may approach your own faculty to seek further information.

Visiting Student / Study Abroad Programme

If you are interested in institutions that are not our existing partners, you may consider joining their visiting or study abroad programmes. Please note that paying tuition fee to the host institution is required. Also, you will have to go through the whole application process on your own. Seek faculty’s approval for credit transfer is also required. Please contact your faculty advisor for further information if you have such plan.

Which institution should I choose for exchange?

It is always a wise decision to do extensive research before choosing your destination. Generally speaking, you will need to consider length of the programme, the country, living condition, language, cost, culture, academic requirements and considerations.

Application for Studying Abroad

Who is eligible to apply for exchange?

You are eligible to apply if you are non-final year full time HKU undergraduate students with the following preferential order:
       (1)    Year 2 or above students under 4-year curriculum
       (2)    Year 1 students under 4-year curriculum

·         Have NOT joined any semester exchange programmes organised by OISE, faculties or departments before;
·         Good academic performance;
·         TOEFL score of 80 (iBT) or IELTS score of 6.5;
·         Have the support of your faculty;
·         Outgoing and eager to meet new challenges;
·         Ready to be an ambassador of HKU abroad;
·         Willing to share your exchange experience after you return.

When can I apply for exchange?

Since 2015/16, there is a fixed application date for HKUWW Student Exchange Programme. No matter which semester you wish to go for exchange, you will have to start the application a year before. Main round of application opens from September 15 to December 1 every year. For example, if you wish to go for exchange in 2016/17 semester 2, you will have to apply for exchange between September 15 and December 1, 2015.

You may also consider applying in late round applications. Please stay tuned with the regarded schedule.

Please note that most seats are usually taken in main round application, and only very limited seats are available in late round applications. Seats will be available in late round applications only if:

·         Seats that have not be given to anyone in main round
·         Students given up their offer from main round
·         Students withdrawn from the exchange programme

According to previous years, we usually have at least two rounds of late round applications. Still, late round application will be opened only if we have enough seats to offer. Please check our website from time to time for the most updated information. 

It seems I can apply for exchange through OISE and my faculty. Which one should I choose?

Please note that we have different types of agreements with our partner institutions. Some agreements are exclusively arranged to specific faculty only.

When you refer to our partner list, there are the key words shown under the institution name. Please refer to the followings for your understanding:

Partner of Faculty A
It means that the institution has agreement with only Faculty A. Faculty A students should apply for exchange directly to Faculty A in order to get into this institution. For students from other faculties, you will not be able to exchange in the institution.

Also Partner of Faculty A
It means that the institution has University-wide agreement as well as agreement with Faculty A. Student from Faculty A should apply for this institution through Faculty A. Students from other faculties should apply for this institution through OISE.

No Specific key words showing in the profile
It means that this institution has University-wide agreement with HKU. Students from any faculty can apply this institution through OISE.

** Please note that different institutions have their own restrictions on programmes offered to exchange students. Some institutions do not allow students to take courses from certain faculties. Please read the fact sheet for the relevant information. 

What is the procedure of exchange application?

  1. Apply for exchange programme through related office (OISE / Faculty / Department)
  2. Submit required supporting documents
  3. Attend interviews (if any)
  4. Receive placement result from related office
  5. Being nominated to the host institution
  6. Go through exchange application process
  7. Submit required supporting documents to the host institution
  8. Receive admission / acceptance letter from the host institution
  9. Apply required entry visa (if needed)
  10. Time to fly!

Timeline of HKUWW student exchange programme (2016/17)

What will happen if I do not get into my first preference?

If you are not given a place of your top preference, we will try to place you to your second or third preferences. There are many factors affecting the placement result especially due to the number of available places and competitiveness of your fellow students.

Tips! Be flexible when choosing your exchange preferences.

What Should I Prepare?

ESL (English as Second Language)

What is ESL supporting documents?

ESL stands for English as Second Language. Most of our partner institutions require our student to have certain documents to proof their level of English Proficiency. Usually, ESL supporting documents refer to IELTS or TOEFL. You may find more information as following:

·         IELTS (International English Language Test System): http://www.ielts.org/

·         TOEFL (Test of English as Foreign Language): http://www.ets.org/toefl

** Please note that both tests only valid for two years, and it is require by the host institution that the test result have to be valid in the period of application or even the period of study.

For other possible ESL supporting documents (IB, GCSE, DSE, etc), you have to check the fact sheet of our partner institutions on our partner list.

How can I apply for IELTS test or TOEFL test

Please visit the related website for further information:

·         IELTS (International English Language Test System): http://www.ielts.org/

·         TOEFL (Test of English as Foreign Language): http://www.ets.org/toefl

Please note that there are limited seats for each test in certain date. You are advised to apply to take the test at least two months prior.

Please note that result of the test usually releases 2 to 3 weeks after you have taken the test. You may refer to the related website for more details.

For students who wish to exchange in UK, only specific IELTS test for Tier 4 visa will be accepted. Please remember to apply the specific test rather than the normal one. 

Official Transcript

What is transcript?

A transcript is an inventory of the courses taken and grades earned of a student throughout a course. HKU official transcript should be verified, attested, and issued by the Registry.

How can I apply for transcript?

You may apply for transcript through “Online application”, or by paper form.

Online application (Only accept Visa Card payment)

  1. Login your portal account through https://hkuportal.hku.hk/
  2. Locate SIS Menu
  3. Click “Application of Transcript” under the menu of “Online application”

Paper form (Accept other payment methods)

  1. Download the form for application of transcript from http://www.ase.hku.hk/asoffice/
  2. Submit the form through one of the following method:

- in person or by mail to the Academic Services Office, Room G-04, G/F, Run Run Shaw Building, The University of Hong Kong, Pokfulam Road, Hong Kong; or

- by fax at (852) 2540 1405 (for payment made by credit card or internet banking); or

- by email. Please scan and email the application to asoffice@hku.hk (for payment made by credit card or internet banking).